It’s that time of year again, folks! We are opening up nominations for the 2020 CRCA Board of Directors. The nomination will remain open through Wednesday, December 4th. Elections will follow shortly thereafter.
Each member of the all-volunteer Board plays a critical role in continuing CRCA’s more than century long legacy of cycling in New York City. The Board ensures that the Club remains successful, both financially and operationally. Board members are tasked with identifying priorities and making critical decisions affecting the Club's current and future trajectory. The occasional work-load is well worth the reward of seeing our product in "action" at Club and Open races, and watching the NYC racing community continue to thrive and in many ways, set an example for other regions.
Nominations of yourself or others may be submitted electronically to secretary@crca.net. Please submit a brief personal statement along with your nomination acceptance or self-nomination, as to your involvement with the Club or the bike racing community, your motivation for running, and why you believe you are a good fit for the role you are seeking. These statements will be published on crca.net once nominations are finalized.
This year we have attempted to provide you a candid summary of the operational job duties that you would be expected to execute in each position, along with an estimated time commitment. As always, please feel free to reach out to any Board Member with questions on a particular position.
Thank you for helping us to make sure 2020 will be another successful year of CRCA racing!
CRCA Board of Directors
Job Duties Summary
In advance of 2020 Board Elections, below is a summary of each Board position per the CRCA Bylaws as well as a summary of the typical job duties and time commitment required for each role. Please do not hesitate to reach out to any Board member with questions you may have about a role.
In addition to each individual role, Board members are expected to attend monthly Board Meetings and assist other members of the Board as needed throughout the year in putting on a full season of CRCA Club and Open Races, Clinics, Coaching Sessions and Social Events.
President. The President shall be the Chief Executive Officer of the Association and shall represent, or assign a Member to represent, the Association to all outside parties, shall ensure that the agenda at all membership and Board of Directors meetings is carried out, and shall ensure that other elected Officers are pursuing the duties of their respective offices.
Job Duties Summary:
Oversee general operations of the Club throughout the season
Work closely with and support each fellow Board Member to ensure successful completion of operational tasks
Serve as Club liaison for majority of community oriented/public-facing activities (e.g., advocacy, NYSBRA/USAC, fellow promoters, parks)
Coordinate & delegate tasks for any staffing shortages
Primarily responsible for addressing issues as they arise involving the Club generally
Chair Board Meetings
Preparation of Donor Letters
Time Commitment: 10-15 hrs/week (in-season), 3-5 hrs/week (off-season) with heavy early season load
Vice President of Rider Development. The Vice President of Rider Development shall be responsible for planning, organizing and directing the training and development activities of the Association, with the assistance of a committee that may comprise Members and nonmembers; shall submit a schedule of planned training and development activities to the Communications Director for communication to Members; and shall assume the regular duties of the President if the President shall be incapacitated or in any way unable to perform those duties.
Job Duties Summary:
Primarily responsible for the successful operations of the Club’s Coaching program, including new member orientation and new member skills clinics as well as other group coaching sessions
Schedule weekly coaching sessions throughout the year via online RSVP program and populate club calendar
Recruit qualified coaches, both long term and as guest coaches
Coordinate events involving new racer recruitment and rider development
Manage coaching event permits with USACycling
Time Commitment: 2-3 hours/ week February- September
Vice President of Racing. The Vice President of Racing shall be responsible for planning, organizing and directing the racing activities of the Association, with the assistance of a committee that may comprise Members and nonmembers; shall submit a schedule of planned racing activities to the Communications Director for communication to the Members, and propose rules governing the conduct of Association races for approval by the Board of Directors.
Job Duties Summary:
Responsible for entire Central Park Club Racing Season (12 races from March - September)
Obtain permits for Club Series
Coordinate/Communicate Club Racing Operations staff before and after every club race (e.g., Parks, Ambulance, Moto Coordinator, Results, Officials, Race Staff)
Coordinate results related feedback & racer communication
Generally responsible for relationship building/communications with Parks Dept.
Time Commitment: 10 hours a week (if a race weekend) with a heavy pre and post season prep.
Secretary. The Secretary shall give notice of and attend Association membership meetings and Board of Directors meetings; shall keep a record of such proceedings; shall submit a summary of such proceedings to the Communications Director for communication to the Members; shall maintain a record of Association policies; and shall provide a copy of the current by-laws, policies, or any minutes upon request by any Member.
Job Duties Summary:
Schedule Board meeting, collate and publish agenda, and keep/publish minutes
Oversees Board Nominee/Elections
Assist Communications Director with content publication
Assist Treasurer with Banking and finances
Assist President on miscellaneous tasks
Time Commitment: 5 hrs/month
Treasurer. The Treasurer shall keep an account of all moneys received and expended by and for the Association; shall make disbursements authorized by the Board of Directors; shall present a written report of the financial condition of the Association to the Board as of the last business day of each fiscal quarter; and shall render a complete statement of the Association’s financial condition and inventory of property as of December 31 of each year to the Board and, once approved by the Board, for communication to the Members.
Job Duties Summary:
Oversee Club’s finances and budgets
Work closely with Director of Open Racing and Club Racing on budgeting for the race season
Responsible for Club’s bank accounts and reimbursement of expenses
Responsible for overseeing Club tax preparation and Insurance matters
Time Commitment: 5-10 hrs/week (in-season), 5hrs/week (off-season) with heavy early season load
Public Relations Director. The Public Relations Director shall represent the Association to the media, government and other organizations on all issues of public opinion and attitudes, in order to win and maintain public and government support for the Association, its programs and cyclists in general; and advise the Board of Directors on the public relations implications of the Association Policies.
Job Duties Summary:
Primarily responsible for Club Sponsorship recruitment and activation, and primary point of contact for Club Sponsors
Works with Club President and Communications Director on public facing communications
Time Commitment: 5-10 hrs/week in season; ~1-3 hours per week off season with heavy late fall and early season load
Membership Director. The Membership Director shall promote membership in the Association; respond to membership inquiries; receive membership applications and dues payments; forward dues received to the Treasurer; acknowledge new Members; and maintain a roster of Association Members and prepare it for communication to the Members.
Job Duties Summary:
Responsible for Club Membership activities, including opening and monitoring membership opening/renewal via online portal, and related announcements
Primarily responsible for New Member recruitment and member retention
Works closely with VP Rider Development on new member related events
Works closely with Communications Director on creating new member friendly website and social media content
Primarily responsible for communications with members regarding Club membership and new racer questions
Oversees Club Number pickup and other member/recruitment/community outreach social events throughout the year
Time Commitment: 15-20hrs/week January - March, 5-15 hrs/week rest of season, 0-5 hrs/week post-season
Communications Director. The Communications Director shall be responsible for the composition of communications to Members. In addition to communications required elsewhere within the By-laws, the Communications Director shall be responsible for providing timely communications of Association activities including a list of all Association events, a summary of the proceedings of the Board of Directors meetings (as prepared by the Secretary and approved by the Board), any other business the President or Board of Directors may order for communication to the membership, and, at the Communications Director’s discretion, any materials submitted for publication by Members or nonmembers.
Job Duties Summary:
Primarily responsible for creating/curating website and social media content, including updating the website annually with current race/even information, generating regular Club news/content/stories, managing Club social media channels
Assist fellow board members with messaging
Time Commitment: 5-10 hours in season, 5 out (monthly)
Marshal Director. The Marshal Director shall be responsible for planning, organizing and directing the fulfillment of the Association’s needs for marshals at races, including the development of marshal procedures and policy, the scheduling of Members’ marshaling assignments, the appointment of a marshal captain for each race and maintaining records of Members’ marshaling service.
Job Duties Summary:
Responsible for coordinating marshal staffing for entire CRCA Club Race Series and all Open races
Works closely with Club Racing and Open Racing Director throughout the year to ensure every race is adequately staffed
Works with paid marshal staff to ensure gaps are filled
Works closely with Director of Teams relating to any team marshal duty
Responsible for updating CRCA database with marshal counts and updates
Responsive to marshalling questions and education
Responsible for marshal related enforcement tasks and improvement of marshal attendance
Responsible for Pre-race attendance check and feedback to Club Racing/Open Racing to ensure races are safe to start
Time Commitment: ~1-5hrs per week (generally lighter pre and post race season)
Director of Open Racing. The Director of Open Racing shall be responsible for the administrative tasks in running an open race, including filings with the Parks Department., USA Cycling and others as necessary. The Director shall coordinate with the promoter by maintaining a schedule of job deadlines in order to bring the race to a successful completion.
Job Duties Summary:
Responsible for season long Open Racing Calendar
Oversees preparation for each Open Race (e.g., permitting, communications with necessary stakeholders such as NYPD/parks, USAC, Refs, Results, Vendors, Staffing, Bikereg, Volunteers)
Works closely with other Board Members, Staff and Volunteers on successful Open Race operations
Works closely with Treasurer on budgeting
Responsible for completing post-event paperwork
Time Commitment: approximately 30 hours of work for each of the 3 non-Central Park Open Races (Grant's Tomb, Orchard Beach, Bear Mountain), plus approximately 10-20 hours of work for the Central Park open races. Total race specific time commitment ~120-150 hours, plus general board duties.
Director of Teams. The Director of Teams shall be responsible for arranging team contributions to the Association; provide an up-to-date roster of teams and team members to the Board of Directors and as required by others, and maintain liaison with team managers.
Job Duties Summary:
Responsible for all Subteam applications and updating CRCA database and website with any new/changed teams
Assigns Team Duties early in the season and ensures Teams are reminded of upcoming duties and complete them satisfactorily
Serves as primary liaison with all Team Captains throughout the year and responsible for teams related communications
Works closely with Marshal, Club Racing and Open Racing director to ensure Club Races are adequately staffed
Time Commitment:
This positions time commitment is loaded to the front of the season and lessens after the season gets going. January and February will involve a lot of liaisons between existing and new teams. You’ll get questions about rosters and team duties fairly early. You’ll save time if you get emails out to the team captains as soon as possible soliciting their rosters. The sooner you have the rosters, the sooner you can calculate the amount of points for Team Duties. Stay on top of teams to get their rosters, particularly larger club teams like NYCC, Jordan and Rapha. Based on their size those teams will have the most impact on the points totals.
Assigning team duties is definitely the most time consuming part of this position. While we have an existing list of Team duties it’s worth touching base with current and previous RD’s to see if anything else is needed or can be deleted, so you have a list that matches the realities of the upcoming race season. Again if this is dependent on everyone submitting their rosters. If there is a delay in getting them (as there was in 2019) I would make a projected total team roster size and weigh on being conservative on the total cap.
Assigning team duties will also require some negotiating with team captains as some duties are far more labor intensive than others. There are certain duties that any team can do, binders, registration, marshal check in and number pickups, then there are duties that only certain teams will be able to do, this will be based on roster size and general motivation, such as equipment transport to Bear Mountain and Orchard Beach. There are notes in the 2019 team duties sheet, as to who was good at what.
For the above from the middle of January to the first week of March I would budget 3-4 hours a week.
Beyond March, you’ll be in contact with team managers with info and issues related to the club and club racing. Outside of isolated issues we had over the course of the season, I was mainly updating team’s rosters and team info on the website.
From March until the end of the season I would budget up to a 1.5 hours a week for the duration of the season.
