The all-volunteer CRCA Board held the October Board Meeting Wednesday, October 16th. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Dan Goldberg (Secretary), or any CRCA Board Member.
Attendance
Dan, Elizabeth, Lucia, Mitchell, Matt, Randy, Sean, Tara
President
Motion to appoint Mitchell Napolitano as Secretary. Seconded. Approved.
Need to start nomination process
Will need 3 election committee members. Non-board members & non-role candidates
Board Role summaries
Board members to review within next week so we can publish in advance of nominations
Central Park Precinct Meetings
Liz raised as possible representative to attend
End of Year Party update
Coming up soon
11 people registered on BikeReg
Randy to confirm emails went out
Elizabeth to push through social
Member survey
Randy to take ownership
Reference prior years’ and pull through relevant questions
Want to ensure we get input from decent sample size
Include questions to help segment data where possible (e.g., years racing, field, etc)
Treasurer
Tax filing for 2018 on track to file before end of month. Will then look at 2019
5013c
Prior attempts from board were rejected (7 or 8 years ago)
Had worked with a law firm on paperwork, but to no avail
Rejected because we’re not structured as a community betterment organization
After failing, CRCA was audited by IRS
Discussed benefits of going through the process of converting organization. Further analysis is warranted to determine potential effects on members, donors, and sponsors
Opened a CD
2020 Budget
Work w/ Matt re: Open Racing
Work w/ Kevin re: Club Racing
Circle back w/ Lucia on general club items
Teams
Team CRCA Logo enforcement/rewording
Enforcing contrast value. May need better definition (e.g., 50 points or more)
Consider requiring all teams to submit kit revisions with enough time to review in advance of new season and production. Will look at amending language re: timing
Overall need clearer guidelines for adherence and review standards
Can look at creating and sharing design brief to leverage during kit design
Need to be considerate of enforcing fair rules across all teams and identify when to enforce moving forward
Sean to write new language and circulate
Membership
Membership Model Update Proposals
Working on proposal by end of month for different ideas
Membership Signup/Dashboard Rebuild
Improvement this year from past
Looking to continue improving and have updates done by end of year
Waivers
Some race promoters utilizing online waivers/esignatures
Consider looking into whether we can apply the same for club series and/or open races
RFP for future IT coverage
Randy to write up and share with board for review
New Member Content Production
Considering generating content targeted at potential new members
Stories, photos, videos from current members, board members, etc
Utilize as area we can direct people to for answers to their general questions
Communications
On the plan for next month is to consider restructuring web content
