CRCA Board Meeting Minutes (2016/06/14)

CENTURY ROAD CLUB ASSOCIATIONMEETING OF THE BOARD OF DIRECTORS

June 14, 2016

The Board of Directors (the “Board”) of the Century Road Club Association (the “CRCA”) held a duly noticed meeting on June 14, 2016 at the offices of Gibson, Dunn & Crutcher at 200 Park Avenue, New York, New York.

The meeting was called to order by Alexis Kraft, President of the Board, at approximately 7:00 PM.

The following members of the Board, constituting a quorum of the Board, were present in person or telephonically:

Alexis Kraft – President
Gabrielle Fisher – Vice President, Racing
Fred David – Secretary
Ken Edwards – Treasurer
Russ Bogin – Public Relations
David Wen Riccardi-Zhu – Communications Director
Ted Teyber – Director of Open Racing

TREASURY / FINANCIAL

Ken Edwards provided a detailed update on the status of the CRCA’s financial position, including a presentation of the CRCA’s available cash, the current revenue from membership enrollment and donations (which is still currently trending slightly down compared to 2015), open race registrations and remaining 2016 expenses. Mr. Edwards reported that the CRCA is currently projected to break even or make a small profit in 2016 based.

Mr. Edwards discussed a proposal to re-invest CRCA’s cash holdings into higher-yielding assets. The Board determined it was willing to explore the proposal and directed Mr. Edwards to obtain more information regarding the proposed investment structure.

Mr. Edwards also provided an update on the status of the CRCA’s 2011 and 2015 tax returns.

CENTURY ROAD CLUB DEVELOPMENT FOUNDATION (“CRCDF”)

The Board discussed in detail the relationship between the CRCA and the CRCDF, including CRCDF’s role as a co-promoter of the Grant’s Tomb Criterium, the Bear Mountain Classic and the Orchard Beach Criterium, and the CRCA’s past financial contributions to the CRCDF. The Board also discussed the appropriate level of financial contributions by the CRCA to the CRCDF for 2016 and future years. The Board agreed to invite Matthew Vandivort and David Greenberg of the CRCDF board of directors to the next Board meeting to discuss the CRCDF’s goals for the next several years, its funding needs, its fundraising plans, and the appropriate level of support from CRCA.

OPEN RACING

Ted Teyber provided an update on the status of preparations for the CRCA Hincapie Classic in Memory of Lou Maltese and the CRCA Hincapie Grand Prix in Honor of Fred Mengoni.

Mr. Teyber mentioned that Bicycle Habitat had established a neutral race support service, which had come to the CRCA Dave Jordan Central Park Classic and the CRCA Orchard Beach Criterium. The Board discussed whether to hire Bicycle Habitat’s neutral race support service to future CRCA races and agreed to hire the service for the remaining open races in 2016 and to discuss establishing a more long-term relationship with Bicycle Habitat going forward, as well as to reach out to other bicycle shops to gauge their interest in providing similar services for future races.

CLUB RACES

Gabrielle Fisher discussed the impact of the changes to the starting order for fields at CRCA’s races in Central Park. So far, the change to start the women’s fields last has seemed to result in a reduction in the number of times fields need to be neutralized to allow other fields to pass, and the change has received positive feedback from racers. The Board agreed to continue starting women’s fields last and to monitor the reception from racers and the number of field neutralizations.

Ms. Fisher also reported on her correspondence with the Central Park Conservancy regarding the garbage truck that was driving backwards on the Central Park loop road during the June 4 CRCA Dave Jordan Central Park Classic.

The Board also discussed the proposed racing structure roles that Mr. Vandivort prepared and presented to the Board in 2015. The Board agreed to discuss the proposed structure with Mr. Vandivort at its next meeting.

The Board also discussed proposal to speed up the results process at club races by having an additional person at the finish line during races who would be tasked with reviewing finish line videos for earlier field finishes while the remaining fields were still on course. Ms. Fisher agreed to work with Tomi Ketcham to find a person willing to fill such position during at least one of the four August club races. The Board also discussed the advisability of purchasing a more advanced finish line camera to speed up the results process, but determined that the five-figure purchase price was not justified.

SPONSORSHIP

The Board agreed it was advisable to prepare an updated “decks” regarding the benefits of CRCA sponsorship and CRCA donor memberships in order to aid in the process of obtaining sponsors and donor members for future years. Russ Bogin agreed to contact Johnny Hsu regarding his availability to assist the Board in preparing such a deck.