CRCA Board Meeting Minutes (2016/02/09)

CENTURY ROAD CLUB ASSOCIATIONMEETING OF THE BOARD OF DIRECTORS

February 9, 2016

The Board of Directors (the “Board”) of the Century Road Club Association (the “CRCA”) held a duly noticed meeting on February 9, 2016 at the Donghia Gallery on the 3rd Floor of 25 East 13th Street, New York, New York.

The meeting was called to order by Alexis Kraft, President of the Board, at approximately 7:00 PM.

The following members of the Board, constituting a quorum of the Board, were present:

Alexis Kraft – President
Gabrielle Fisher – Vice President, Racing
Tara Parsons – Vice President, Rider Development
Fred David – Secretary
Ken Edwards – Treasurer
Randy Locklair – Membership Director
David Wen Riccardi-Zhu – Communications Director
Tomi Ketcham – Marshal Director
Ted Teyber – Director of Open Racing

COMMUNICATIONS WITH MEMBERS

The Board discussed communications with the CRCA’s members, including the need to communicate that marshals at Grant’s Tomb and Orchard Beach will receive only one marshal credit this year (compared with the two credits received in past years) and potential replacements or improvements to the current system for e-mailing members.

GRANT’S TOMB

Ted Teyber provided an update on preparations for the Grant’s Tomb Criterium, which is scheduled for March 12, including the need to assign certain related tasks to subteams as part of their team duties. The Board also discussed finding one or two food trucks to come to the race to serve food and drinks to racers and spectators.

Mr. Teyber also reported that a title sponsor had not yet been secured for the race and the Board discussed potential options to secure a sponsor.

MEMBERSHIP

Randy Locklair provided an update regarding membership enrollment, which is currently trending flat relative to last year’s enrollment figures.

The Board determined that the new member referral program would not be renewed for 2016 as it was not clear the program had a significant impact on bringing in new members.

The Board also discussed the planned number pick-up social event, which is expected to be held at Veselka in the East Village, with the time and date to be finalized and communicated to members in the next couple of weeks.

COACHING

Tara Parsons provided an update on race clinics and information sessions, including timing. One race clinic is expected to be held in April with a second to follow in May or June on a race weekend after the New York Cycle Club’s SIG series has ended to allow SIG participants interested in joining the CRCA to participate.

The Board also determined that, in keeping with past practice, the CRCA would not reimburse new coaches for the cost of USAC coaching clinics, but would continue to reimburse coaches for the cost of their USAC coaching licenses.

CLUB RACING

Gabrielle Fisher provided an update on preparations for 2016 club races, including a review of all tasks required to be completed before the first club race on March 5. Topics discussed included updates on the status of the process of obtaining requisite permits from the New York City Parks Department and USA Cycling and race-day staff.

TREASURY / FINANCIAL

Ken Edwards provided an update on the status of the CRCA’s financial position. The update include a discussion of the CRCA’s available cash, the current revenue from membership enrollment (which is currently trending down compared to 2015) and Grant’s Tomb registration (which is currently trending at a level roughly equivalent to past races), the importance of finding additional donor members, and a discussion of ways to generate new members for the CRCA (including via recruiting members from other local bike clubs and teams).

Mr. Edwards also provided an update regarding the CRCA’s 2014 state and federal tax returns, including a continuing dispute with the IRS regarding the application of a 2013 overpayment to the CRCA’s 2014 tax obligation.

Mr. Edwards reported that the CRCA’s 2015 tax returns were in the process of being prepared and would be filed on time, and that the CRCA’s 2015 financial statements would be presented at the Board’s next meeting.

NYSBRA Grants and Applications

The Board determined that Fred David would work with 2015 CRCA president Liz Marcello to prepare the CRCA’s request for grants from the NYSBRA.

WEBSITE UPDATE

The Board determined that the “Forum” section of the CRCA’s website would be removed, as it was rarely used and generated a significant amount of spam.

The Board also discussed creating a “technology committee” to consider potential changes to the CRCA’s website and the backend admin system. No decision was reached on the topic and the Board will consider the matter at its next meeting.

SPRING SERIES

Alexis Kraft informed the Board that while a promoter had secured dates to host New York City Spring Series races in Central Park in 2016 (after the Spring Series was cancelled in 2015), the promoter decided not to host the Spring Series this year, and so the Spring Series would not be held in 2016.

OPEN RACING

Mr. Teyber informed the Board that a title sponsor had likely been secured for the Orchard Beach Criterium.

Mr. Teyber also informed the Board that due to a scheduling conflict on the part of the New York City Parks Department, the Orchard Beach Criterium would be held on May 15, not May 14 as previously planned.