The all-volunteer CRCA Board held the August Board Meeting Wednesday, August 21st. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Dan Goldberg (Secretary), or any CRCA Board Member.
Attendance
Elizabeth, Kevin, Lucia, Matt, Mitchell, Randy, Sean, Tara
July minutes: Approved
President
Begin to consider BoD role transition planning (documentation + recruitment)
Co-Directorships
Confirm Board Positions and By-Laws
Bill Ash is interested in working with the board
Work on making day of registration more official
AIl: each person outline their tasks and duties
Treasurer
Taxes
CPA Options + Previous Contacts
2018
2019
501(c)3
New filing requires original by-laws, state incorporation information, governance questions, policies (conflict of interest, whistle blowing, etc.)
Lucia has all
Use development fund?
1099s
Meet w/ Sean on Taxes / Quickbooks
Long term investment options
NYSBRA Checks
Club Racing
Marshal deployment
Sending out pre-race communications on showing up on time and getting out to defined locations prior to the race start
NYCC reg transparency
Need to get a list for who is accountable per race
Moto conflicts with local races
General risks around staffing
Stephen / Paulette / Sergio: what are we going to do if these individuals are not present?
Have people “shadow” key roles
Get guidelines on how a person can become a Moto
Identifying “officer” roles
Sam Cordner
30 people didn’t check in
Some were late check-ins, roster have been downloaded early
Email going out on checking in prior to race
Open Racing
Noted big potential gaps in directors for Bear & Grant’s
Rider Development
CX is on the calendar
Clinic coming up in September Erik Zabel “was one of the best sprinters in cycling”
Need to get Women’s Dev Series Leaders Jerseys out
Sponsorship/PR
Follow-up on outstanding sponsorships:
Women’s Development (Nancy Stern Memorial)
Blue Ribbon OB
Hincapie
Trek
Teams
End of Year Party Planning
Roller races?
Raffle
Membership
IT: migrated admin / hosting to a new vendor
Number pickup issues - bug has been resolved
NYCC ran a successful race on 8/17
Change for next year: check-in to an alternate field prior to a race
Working on an RFP for managing website in Randy’s absence
Alvaro Soltero volunteered for spanish translations on the website
Working to get membership options and data together for consideration
Communications
Year end clean-up on the website
Collecting processes that can be defined on the website
Considering some restructuring
Highlighting the people behind the scenes working on the pre-race
Lucia digging up the membership survey
