The all-volunteer CRCA Board held the October Board Meeting Wednesday, October 16th. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Dan Goldberg (Secretary), or any CRCA Board Member.

Attendance

Dan, Elizabeth, Lucia, Mitchell, Matt, Randy, Sean, Tara

President

• Motion to appoint Mitchell Napolitano as Secretary. Seconded. Approved.

• Need to start nomination process

  • Will need 3 election committee members. Non-board members & non-role candidates

• Board Role summaries

  • Board members to review within next week so we can publish in advance of nominations

• Central Park Precinct Meetings

  • Liz raised as possible representative to attend

• End of Year Party update

  • Coming up soon

  • 11 people registered on BikeReg

  • Randy to confirm emails went out

  • Elizabeth to push through social

• Member survey

  • Randy to take ownership

  • Reference prior years’ and pull through relevant questions

  • Want to ensure we get input from decent sample size

  • Include questions to help segment data where possible (e.g., years racing, field, etc)

Treasurer

• Tax filing for 2018 on track to file before end of month. Will then look at 2019

• 5013c

  • Prior attempts from board were rejected (7 or 8 years ago)

  • Had worked with a law firm on paperwork, but to no avail

  • Rejected because we’re not structured as a community betterment organization

  • After failing, CRCA was audited by IRS

  • Discussed benefits of going through the process of converting organization. Further analysis is warranted to determine potential effects on members, donors, and sponsors

• Opened a CD

• 2020 Budget

  • Work w/ Matt re: Open Racing

  • Work w/ Kevin re: Club Racing

  • Circle back w/ Lucia on general club items

Teams

• Team CRCA Logo enforcement/rewording

  • Enforcing contrast value. May need better definition (e.g., 50 points or more)

  • Consider requiring all teams to submit kit revisions with enough time to review in advance of new season and production. Will look at amending language re: timing

  • Overall need clearer guidelines for adherence and review standards

  • Can look at creating and sharing design brief to leverage during kit design

  • Need to be considerate of enforcing fair rules across all teams and identify when to enforce moving forward

  • Sean to write new language and circulate

Membership

• Membership Model Update Proposals

  • Working on proposal by end of month for different ideas

• Membership Signup/Dashboard Rebuild

  • Improvement this year from past

  • Looking to continue improving and have updates done by end of year

• Waivers

  • Some race promoters utilizing online waivers/esignatures

  • Consider looking into whether we can apply the same for club series and/or open races

• RFP for future IT coverage

  • Randy to write up and share with board for review

• New Member Content Production

  • Considering generating content targeted at potential new members

  • Stories, photos, videos from current members, board members, etc

  • Utilize as area we can direct people to for answers to their general questions

Communications

• On the plan for next month is to consider restructuring web content