The all-volunteer CRCA Board held its September Board Meeting via video conference on September 27. Minutes from that meeting, in draft form pending ratification by the full Board as part of the next meeting, follow below. If you have any questions or concerns about meeting minutes please reach out to Matthew Vandivort, Secretary, or any CRCA Board Member.

September Board Meeting Minutes (September 27, 2018)

• Attendance

  • Phone. Ken, Gabby, Tara, Dan, Tony, Julius

• July meeting minutes. Approved

• End of season deliverables

  • 2018 End of Season Party

    • Lucia/Matt overseeing Rockstar Games planning of party

    • Date TBD: likely first 2 weeks in Nov: Tues/Weds

    • Location TBD: likely LES/Wburg - currently negotiating cost w/ venues (Rapha backup contact info fwded to R*)

    • Zwift competition in lieu of rollers (likely means no need for USAC official/permits). Details still being worked out

    • Sponsors/prizes being collected

    • Lucia will order trophies (likely next week)

  • Elections

    • Secretary to own

      • Dan to work with Matt re:

    • Election committee

    • Process

      • Call for nominations

      • Submissions

      • Vote

    • Reach out to Fred for process/timing from last year

      • Requests for nominations

      • Personal statements due 10/26

      • Results announced 11/15

    • Current members planning to run

      • Tony - marshal

      • Dan - secretary

      • Tara - VP Rider Dev

      • Randy - membership

      • Jeff - PR?

      • Lucia - Communications?

    • Need

      • President

      • Treasurer

      • Club racing

      • Open racing

      • Teams

  • Membership survey

    • Look up Survey Monkey from last year and use as base

      • Fred owned last year. Need access

      • Gabby to reach out to Fred

    • Complete internal update by 10/12

    • Send out to members by 10/19

    • Leave open for couple weeks

  • USAC close-out documentation

    • Completed club racing

    • Tara completing final post-event report

  • Transition + knowledge transfer

    • Prepare documentation for handoff at very least

• Star Track Dinner

  • Went well

• Post-season feedback session w team managers

• Workstream updates - high level status + what’s burning / risks, escalations, blockers

  • Club Racing

    • Julius to begin reaching out to NYC Parks

  • Open Racing

  • Marshalling

    • Discussing how to handle situations where Paulette may be out of town next year

    • Suspended members reaching out to find out how to resolve. Since racing is done this year, will need to determine how to make that up early next year

    • Propose budgeting same amount of money as 2018 ($5k) for marshal reserves

  • Communications

  • Finance

    • 2017 books completed. Meeting with CPA tomorrow. Planning to file taxes in foreseeable future pending meeting with CPA

    • 2019 budget. Using 90% of 2018 due to anticipation of fewer donors/members

    • Remaining 2018 expenses

      • EOY party

      • USAC

      • Final coaches bills

  • PR/Sponsorship

  • Rider Development

    • Putting together report of women’s dev series & sending out survey to participants

    • Making sure all coaches have submitted invoices

  • Membership

  • Teams

• Roadmap for 2019

  • FY 19 budget submission

  • Contract renewals for BRP and Tom Mains

• New Business

Notes

These minutes are considered to be in draft form pending approval from the full CRCA Board at the next meeting.